6 ways to save big on business travel

No one said international business dealings were easy.
There are long travel days in the company car, presentation prep while waiting in the airport terminal and sleeping in foreign hotel rooms on top of the day-to-day business operations of emails, meetings and deadlines. There are definite benefits to international business, including a larger potential profit margin and enhanced innovation.
However, it can also be much more costly than domestic or local business – there’s always room to cut and keep costs down.

Whether you’re an independent operator traversing continents or managing a global enterprise of a multitude of agents, these are the resources you’ll need to keep your employees happy and your overhead low.

Get around with CityMapper
While renting a car may seem more convenient, it’s certainly going to be more costly when you add up rental fees, parking and insurance.
In almost all major cities there is sound public transportation. Why drive around the central city for 20 minutes searching for a parking spot, wasting fuel and time, when you can take the bus (or subway, train, tube, underground… whatever the locals call it) and travel from hotel to office in half that time?
CityMapper is an excellent tool for the public transportation adventurer, offering public transport guides in a clear, concise fashion. (Read: easier thanApple Maps or Google Maps.)

Go further with GateGuru
Airports can be blackholes for unexpected additional expenses. You miss the flight, go to the wrong gate, have to end up checking what you thought would pass as a carry-on.
GateGuru, recently acquired by TripAdvisor, works to make your arrival and departure flights that much easier. By being prepared, you and your business can avoid unnecessary extra charges and are more likely to stay on budget. There’s the JourneyCard screen that features your detailed flight itinerary including security wait times, delays and layover adjustments.
Use GateGuru as the encyclopedia for over 200 airports around the world featuring up-to-date location and rating information on amenities (think eateries, shops, services).

Smart spending with XE Currency
It would be wonderful, or at least convenient, if the entire world used one form of currency. But it’s not that easy and as you make deals in this country and take a meeting in that country, you’ll need to be aware of the current currency exchange rates.A quick business lunch for £15 doesn’t seem so bad, but then you realize that was more than €19, and more than $21.
XE Currency is simple in purpose — to offer live exchange rate information as well as historical charts.

Save big with KnowRoaming
If you’re traveling overseas yourself or managing a team on the go, the last thing you want are major data and long-distance bills to pay when everyone returns home.
With KnowRoaming you’re able to keep the team on-budget – saving you up to 85 percent compared to your home carrier rates.
The key to this must-have resource is the magic little Global SIM Sticker that connects to local cell networks abroad – in more than 200 countries. Applied once to whatever phone your team members already use, the sticker automatically activates when you cross borders and becomes dormant upon your return.

Organize with Expensify
Of course your company isn’t going to send the VP on international business without compensating the majority, if not all, of the expenses.
But there’s nothing worse than a pile of crumpled receipts deposited upon return with all parties involved attempting to figure out the reimbursement rate.
Even if you own your own business, you’ll want to have your receipts nicely organized when tax season rolls around. (It’s amazing the expenses you can write-off if you only have the documentation to prove it!)
After the first trip you take with an Expensify account, you’ll wonder how you ever managed without.

Reward through RocketTrip
There’s often a slight tug of war when it comes to planning travel budgets. No two trips are alike, but the lowest cost possible is best in the long haul.
RocketTrip swoops into the trip planning mix with a genius idea: Incentivize employees for saving money while traveling for business.
By creating an algorithm that takes real-time variables of your travel policy, market price and trip logistics. If employees beat the budget estimated out for the trip, they earn rewards in the form of half of the savings generated… which is basically the best win-win we’ve heard all day.

Source:The Next Web